Satisfactory Academic Progress

U.S. federal regulations for Financial Aid, Veteran Benefits, and the F-1 International Student Visa require anyone receiving these benefits to meet certain academic standards. At Madison College, these academic standards are referred to as Satisfactory Academic Progress (SAP).

SAP Calculations

SAP applies to students who are active in a program of study, are enrolled for the current term and:
 

  • have received Financial Aid from Madison College.
  • OR
  • are receiving federal Veterans Educational Benefits.
  • OR
  • have an F-1 Student Visa supported by Madison College.

You will receive a communication at the end of each term to let you know your SAP status if you meet one or more of the criteria above. 

 

SAP Standards

There are the three SAP standards that must be met related to GPA, Completion Percentage and Maximum Attempted Credits.

  • SAP Standard 1 - GPA

    You must maintain a cumulative GPA of 2.0 or higher.

    Follow these directions to view your cumulative Grade Point Average (GPA).

    1. Log into the myMadisonCollege New Portal
    2. Click the "Academic Records" tile. 
    3. Select "Grades" from the left navigation menu and choose the most recent Degree Career term. 
    4. Your current term GPA is only calculated after grades are submitted
    5. Click Cumulative GPA for more details about the calculation of each number. 
    Additional notes on how GPA is calculated:
    • Non-Degree Courses: Continuing education courses are not used to calculate GPA.
    • Transfer Credit: Transfer credit and other credit from prior learning is not used to calculate GPA.
    • Repeated Courses: If you repeat a course, we use the highest grade you received to calculate your GPA. The unused course displays the following note on your transcript: "Repeated-Excluded from GPA." 
    • Remedial/Developmental Courses: Grades that have an asterisk(*) next to them indicate the course was a remedial/developmental course, which are not used to calculate GPA.
    • Missing or Incomplete Grades: For financial aid purposes, any missing grades and/or incomplete ("I") grades are calculated as a "F”. If either of these situations apply, you must manually calculate your GPA
    • COVID Flexibility: Flexibility due to COVID-19 was granted between spring 2020 and spring 2021, which allowed missing grades and/or incomplete (“I”) grades to be calculated as a “C”, instead of an “F”.
  • SAP Standard 2 - Completion Percentage

    You must complete 67 percent or more of all classes you attempt.

    Determine your cumulative completion percentage with these steps. Please note that your completion percentage is calculated using all credits attempted, regardless of whether financial aid, veterans benefits or visa support was received. 

    1. Determine the total number of credits completed (grades of A, AB, B, BC, C, D, S, CR and P) at Madison College and add that to transfer credits applied to your financial aid eligible program of study.
    2. Determine the total number of credits attempted (all grades above plus W, F, U, I, WNA and NCR and any courses that were dropped on or after their start date) at Madison College and add that to transfer credits applied to your financial aid eligible program of study. 
    3. Divide the completed credits (#1) by the attempted credits (#2).
    4. The result is your cumulative completion percentage in decimal format (move the decimal point over two places to get your percentage).

    Additional notes on how Completion Percentage is calculated:

    • Non-Degree Courses: Continuing education courses are not used to calculate Completion Percentage.
    • Course Cancellations: Courses that are canceled by Madison College will not be included in the calculation for Completion Percentage.    
    • Drops & Refunds: A dropped course is considered attempted if it was dropped on or after the start date of the course, regardless of refund percentage granted.
    • Repeated Courses: All attempts of repeat coursework are used to calculate the Completion Percentage, unless they were dropped prior to the start date of the course, are a non-financial aid eligible remedial/developmental course or are a non-degree course. 
    • Remedial/Developmental Courses: Only financial aid-eligible remedial/developmental courses are included when calculating Completion Percentage. A list of these courses can be found below.
    • Transfer Credit: Only transfer credit that satisfies academic program requirement(s) for your primary program of study (as seen on your Degree Progress Report) are used to calculate Completion Percentage. Of those, the category type of transfer credit is then assessed to determine if it’s included in the calculation. For questions on category type assignment, please email Credit for Prior Learning.
    • Missing or Incomplete Grades: Any missing grades and/or incomplete ("I") grades are calculated as a "F”. Therefore, they are considered only as attempted credits.
    • COVID Flexibility: Flexibility due to COVID-19 was granted between spring 2020 and spring 2021, which allowed missing grades and/or incomplete (“I”) grades to be calculated as a “C”, instead of an “F”.


    FA eligible remedial/developmental courses are:

    • Academic Reading 5/6
    • Academic Writing 5/6
    • Applied Math for Chemistry
    • Applied Skills for Bioscience
    • Basic Algebra
    • Bridge to Admin Prof/Med Admin
    • Bridge to Biotechnology
    • Bridge to Construction
    • Bridge to Culinary Arts
    • Bridge to Hospitality
    • Bridge to Manufacturing
    • Bridge to Optometric Tech
    • Comm for Applied Tech-Reading
    • Comm for Applied Tech-Writing
    • Comm for Arts - Reading
    • Comm for Arts - Writing
    • Comm for Business - Reading
    • Comm for Business - Writing
    • Comm for Health - Reading
    • Comm for Health - Writing
    • Comm for Service - Reading
    • Comm for Service - Writing
    • Comm for Technical Careers
    • Communications for Applied Tec
    • Communications for Arts
    • Communications for Business
    • Communications for Health
    • Communications for Service
    • Math for Applied Tech
    • Math for Arts
    • Math for Health
    • Math for Service
    • Math for Technical Careers
    • Math Prep for Business
    • Prep For Basic Biology
    • Reasoning Workshop


    If you have questions regarding remedial/developmental coursework and SAP, please contact the Financial Aid Office. 

  • SAP Standard 3 - Maximum Attempted Credits

    You may not complete more than 150% of the number of credits needed to complete your program. 

    Follow these steps to determine how many credits you may attempt before you reach the Maximum Attempted Credit limit:

    1. Log in to the myMadisonCollege New Portal.
    2. Click the "Academic Progress" tile.
    3. Scroll down to find your program row and click on it.
    4. The Units Required to complete your program will display at the top of the page.
    5. Multiply the Units Required by 1.50. This is the number of credits allowed before you would exceed the 150% limit. 

    All of the following classes are included when calculating the number of credits you have attempted that count towards Maximum Attempted Credits. Note that this calculation does not start over if you change or add a new program of study. In addition, the calculation includes all of the following classes, regardless of whether financial aid, veterans benefits, or visa support was received:

    • Classes attempted at Madison College (including credits from incomplete or completed programs), regardless of final grade
    • Repeated classes
    • Classes dropped on or after the class start date
    • Transfer credits applied to your program of study
    • Financial Aid eligible developmental coursework


    Additional notes on how Maximum Attempted Credits is calculated:

    • Non-Degree Courses: Continuing education courses are not used to calculate Maximum Attempted Credits.
    • Course Cancellations: Courses that are canceled by Madison College will not be included in the calculation for Maximum Attempted Credits.
    • Drops & Refunds: A dropped course is considered attempted if it was dropped on or after the start date of the course, regardless of refund percentage granted.
    • Repeated Courses: All attempts of repeat coursework are used to calculate the Maximum Attempted Credits, unless they were dropped prior to the start date of the course, are a non-financial aid eligible remedial/developmental course or are a non-degree course. 
    • Remedial/Developmental Courses: Only financial aid-eligible remedial/developmental courses are included when calculating Maximum Attempted Credits. A list of these courses can be found below.
    • Transfer Credit: Only transfer credit that satisfies academic program requirement(s) for the student’s primary program of study on the Degree Progress Report will be included in Maximum Attempted Credits. Of those, the category type of transfer credit is then assessed to determine if it’s included in the calculation. Refer to category chart located here. For questions on category type assignment, please email Credit for Prior Learning.
    • Missing or Incomplete Grades: For financial aid purposes, any missing grades and/or incomplete ("I") grades are calculated as an "F”. Regardless of which grade is assigned, they are included in Maximum Attempted Credits.
    • COVID Flexibility: Flexibility due to COVID-19 was granted between spring 2020 and spring 2021, which allowed missing grades and/or incomplete (“I”) grades to be calculated as a “C”, instead of an “F”.


    FA eligible remedial/developmental courses are as follows:

    • Academic Reading 5/6
    • Academic Writing 5/6
    • Applied Math for Chemistry
    • Applied Skills for Bioscience
    • Basic Algebra
    • Bridge to Admin Prof/Med Admin
    • Bridge to Biotechnology
    • Bridge to Construction
    • Bridge to Culinary Arts
    • Bridge to Hospitality
    • Bridge to Manufacturing
    • Bridge to Optometric Tech
    • Comm for Applied Tech-Reading
    • Comm for Applied Tech-Writing
    • Comm for Arts - Reading
    • Comm for Arts - Writing
    • Comm for Business - Reading
    • Comm for Business - Writing
    • Comm for Health - Reading
    • Comm for Health - Writing
    • Comm for Service - Reading
    • Comm for Service - Writing
    • Comm for Technical Careers
    • Communications for Applied Tec
    • Communications for Arts
    • Communications for Business
    • Communications for Health
    • Communications for Service
    • Math for Applied Tech
    • Math for Arts
    • Math for Health
    • Math for Service
    • Math for Technical Careers
    • Math Prep for Business
    • Prep For Basic Biology
    • Reasoning Workshop


    If you have questions regarding remedial/developmental coursework and SAP, please contact the Financial Aid Office. 

    Once you have exceeded the 100% completion threshold for Maximum Attempted Credits, you will receive messages letting you know that you are approaching the 150% limit. Once the limit is exceeded, you will be suspended from Financial Aid and/or Veteran Benefits and/or your F-1 visa status may be at risk. Refer to the Appeal sections below for steps to reinstate eligibility.

  • SAP Status

    SAP Status

    You can view your current SAP status in your Student Center under the Academic Records tile. 

    • Meets: You are meeting all SAP requirements.
    • Warning: You have not met one or more SAP standard for one semester. It is suggested you develop a plan to return to good SAP standing with your academic advisor. 
    • Suspension: You have not met one or more SAP standard for a second consecutive semester.


    There are significant consequences once on suspension (loss of aid/benefit eligibility or visa status termination). When you are placed on suspension:

    • you receive a "To Do" item in your Student Center.
    • you are informed via your student email or your myMadisonCollege Message Center of your suspension and how you may appeal that status.
  • Status Appeal - Financial Aid

    Follow the directions found on the Financial Aid Reinstatement Request page

    Deadline to Appeal:
    The deadlines to submit an appeal and any supporting documents are as follows:
    • Third Monday in November for the previous Fall term
    • Third Monday in April for previous Spring term
    • Third Monday of the term for previous Summer term
  • Status Appeal - Federal Veterans Educational Benefits

    Go into your To Do List in your Student Center where you will find an appeal form for requesting benefit reinstatement.

    Note: If you are a financial aid student and received federal Veterans Educational Benefits, follow the process outlined on the Financial Aid Reinstatement Request page. Your appeal outcome will be shared with the Veterans Education Benefits Team.

    Deadline to Appeal:

    The deadlines to submit an appeal and any supporting documents are as follows:

    • Third Monday in November for the previous Fall term
    • Third Monday in April for previous Spring term
    • Third Monday of the term for previous Summer term
  • Status Appeal - International Students

    If you are on an F-1 visa supported by Madison College: 

    • Go into your To Do List in your Student Center where you will find a SAP Appeal Form for requesting reinstatement. 
    • Schedule a meeting with your academic advisor, a Madison College counselor, or a student success coach to review the SAP Appeal Form and develop a plan for academic improvement, as needed. To successfully appeal, the academic advisor, counselor, or student success coach must sign the SAP Appeal Form.
    • Upload the completed and signed SAP Appeal Form and supporting documentation, as necessary, to the SAP Appeal Request within the ISS Portal. Click “submit request” to notify CIE that your appeal is ready for review.


    Deadline to Appeal:

    The deadlines to submit an appeal and any supporting documents are as follows:

    • Third Monday in November for the previous Fall term
    • Third Monday in April for previous Spring term
    • Third Monday of the term for previous Summer term


    If Suspension is Upheld:

    If an appeal is not submitted by the specified deadline or if the appeal is denied, CIE must report the suspension in SEVIS within 21 days. This would result in termination of legal F-1 visa status. Students in this situation are strongly advised to seek guidance from CIE on options to regain legal F-1 visa status as soon as possible within this 21 day period. Departure from the U.S. as soon as possible upon termination is expected unless actively working with CIE to reinstate legal F-1 visa status. A request to reinstate F-1 visa status must be filed with the U.S. Citizenship and Immigration Services (USCIS) within 5 months of termination. Upon termination Unlawful Presence immediately begins to be accrued. More than 6 months but less than 1 year of Unlawful Presence may result in a 3-year bar from being eligible to return to the U.S. on any visa type. More than 1 year of Unlawful Presence may result in a 10-year bar.