Satisfactory Academic Progress

U.S. federal regulations for Financial Aid, Veteran Benefits, and the F-1 International Student Visa require anyone receiving these benefits to meet certain academic standards. At Madison College, these academic standards are referred to as Satisfactory Academic Progress (SAP).

Who SAP affects

SAP applies to students who are active in a program of study, are enrolled for the current term and are receiving one of the following from Madison College:

  • Financial Aid
  • Federal Veterans Educational Benefits
  • F-1 Student Visa support

If you meet one or more of these criteria, you will receive a message at the end of each term to let you know your SAP status. 

Satisfactory Academic Progress
https://www.youtube.com/watch?v=1ZBBnipNW2c

SAP Standards

There are the three SAP standards that must be met related to GPA, Completion Percentage and Maximum Attempted Credits.

  • SAP Standard 1 - GPA

    You must maintain a cumulative GPA of 2.0 or higher.

    Follow these directions to view your cumulative Grade Point Average (GPA).

    1. Log into the myMadisonCollege Portal
    2. Click the "Academic Records" tile. 
    3. Select "View Grades" from the left navigation menu and choose the most recent Degree Career term. 
    4. Your current term GPA is only calculated after grades are submitted
    5. Click Cumulative GPA for more details about the calculation of each number. 
    Additional notes on how GPA is calculated:
    • Late Grades: The Financial Aid Office will automatically recalculate SAP for those who have final grades posted through the second week of the following semester. Any status changes will be communicated to you. If a final grade is posted after the second week of the new semester, it is your responsibility to contact the Financial Aid Office.
    • Missing or Incomplete Grades: For financial aid purposes, any missing grades and/or incomplete ("I") grades are calculated as a "F”. If either of these situations apply, you must manually calculate your GPA
    • Non-Degree Courses: Continuing education courses are not used to calculate GPA.
    • Repeated Courses: If you repeat a course, we use the highest grade you received to calculate your GPA. The unused course displays the following note on your transcript: "Repeated-Excluded from GPA." 
    • Remedial/Developmental Courses: Grades for these courses have an asterisk(*) next to them, indicating they are not used to calculate GPA.
    • Transfer Credit: Transfer credit and other credit from prior learning is not used to calculate GPA.
    • COVID Flexibility: Flexibility due to COVID-19 was granted between spring 2020 and spring 2021, which allowed missing grades and/or incomplete (“I”) grades to be calculated as a “C”, instead of an “F”.
  • SAP Standard 2 - Completion Percentage

    You must complete 67 percent or more of all classes you attempt.

    Follow these directions to view your current Percent of Credits Completed.

    1. Log into the myMadisonCollege Portal
    2. Click the "Academic Records" tile. 
    3. Select "Satisfactory Academic Progress" from the left navigation menu to view your current status. 

    Additional notes on how Completion Percentage is calculated:

    • Non-Degree Courses: Continuing education courses are not used to calculate Completion Percentage.
    • Course Cancellations: Courses that are canceled by Madison College will not be included in the calculation for Completion Percentage.    
    • Drops & Refunds: A dropped course is considered attempted if it was dropped on or after the start date of the course, regardless of refund percentage granted.
    • Swaps & Section Changes: A student swapping from one class (class A) to another class (class B), regardless of credit differences (e.g. a 3 credit class to a 1 credit class), will only have the class they swapped into (class B) included as an attempted credit for Completion Percentage. The same is true for a student who completes a section change (to switch from section A to section B), will only have the class they section changed into (section B) included as an attempted credit for Completion Percentage.
    • Repeated Courses: All attempts of repeat coursework are used to calculate the Completion Percentage, unless they were dropped prior to the start date of the course, are a non-financial aid eligible remedial/developmental course or are a non-degree course. 
    • Remedial/Developmental Courses: Only financial aid-eligible remedial/developmental courses are included when calculating Completion Percentage. A list of these courses can be found below.
    • Transfer Credit: Only transfer credit that satisfies academic program requirement(s) for your primary program of study (as seen on your Degree Progress Report) are used to calculate Completion Percentage. Of those, the category type of transfer credit is then assessed to determine if it’s included in the calculation. For questions on category type assignment, please email Credit for Prior Learning.
    • Missing or Incomplete Grades: Any missing grades and/or incomplete ("I") grades are calculated as a "F”. Therefore, they are considered only as attempted credits.
    • COVID Flexibility: Flexibility due to COVID-19 was granted between spring 2020 and spring 2021, which allowed missing grades and/or incomplete (“I”) grades to be calculated as a “C”, instead of an “F”.

     

    FA eligible remedial/developmental courses are:

    • Academic Reading 5/6
    • Academic Writing 5/6
    • Applied Math for Chemistry
    • Applied Skills for Bioscience
    • Basic Algebra
    • Bridge to Biotechnology
    • Bridge to Manufacturing
    • Bridge to Construction
    • Bridge to Hospitality
    • Bridge to Culinary Arts
    • Bridge to Admin Prof/Med Admin
    • Bridge to Optometric Tech
    • Comm for Applied Tech-Reading
    • Comm for Applied Tech-Writing
    • Comm for Arts-Reading
    • Comm for Art-Writing
    • Comm for Business-Reading
    • Comm for Business-Writing
    • Comm for Health-Reading
    • Comm for Health-Writing
    • Comm for Service-Reading
    • Comm for Service-Writing
    • Comm for Technical Careers-Reading
    • Comm for Technical Careers-Writing
    • Math for Applied Tech
    • Math for Health
    • Math Prep for Business
    • Math for Service
    • Math for Technical Careers
    • Prep for Basic Biology

     

    If you have questions regarding remedial/developmental coursework and SAP, please contact the Financial Aid Office. 

  • SAP Standard 3 - Maximum Attempted Credits

    You may not complete more than 150% of the number of credits needed to complete your program. 

    Follow these steps to determine how many credits you may attempt before you reach the Maximum Attempted Credit limit:

    1. Log in to the myMadisonCollege Portal.
    2. Click the "Academic Records" tile.
    3. Select "Satisfactory Academic Progress" from the left navigation menu to view your current status. 

    All of the following classes are included when calculating the number of credits you have attempted that count towards Maximum Attempted Credits. Note that this calculation does not start over if you change or add a new program of study. In addition, the calculation includes all of the following classes, regardless of whether financial aid, veterans benefits, or visa support was received:

    • Classes attempted at Madison College (including credits from incomplete or completed programs), regardless of final grade
    • Repeated classes
    • Classes dropped on or after the class start date
    • Transfer credits applied to your program of study
    • Financial Aid eligible developmental coursework


    Additional notes on how Maximum Attempted Credits is calculated:

    • Non-Degree Courses: Continuing education courses are not used to calculate Maximum Attempted Credits.
    • Course Cancellations: Courses that are canceled by Madison College will not be included in the calculation for Maximum Attempted Credits.
    • Drops & Refunds: A dropped course is considered attempted if it was dropped on or after the start date of the course, regardless of refund percentage granted.
    • Swaps & Section Changes: A student swapping from one class (class A) to another class (class B), regardless of credit differences (e.g. a 3 credit to a 1 credit class), will only have the class they swapped into (class B) included as an attempted credit for Maximum Attempted Credits. The same is true for a student who completes a section change (to switch from section A to section B), will only have the class they section changed into (section B) included as an attempted credit for Maximum Attempted Credits.
    • Repeated Courses: All attempts of repeat coursework are used to calculate the Maximum Attempted Credits, unless they were dropped prior to the start date of the course, are a non-financial aid eligible remedial/developmental course or are a non-degree course. 
    • Remedial/Developmental Courses: Only financial aid-eligible remedial/developmental courses are included when calculating Maximum Attempted Credits. A list of these courses can be found below.
    • Transfer Credit: Only transfer credit that satisfies academic program requirement(s) for the student’s primary program of study on the Degree Progress Report will be included in Maximum Attempted Credits. Of those, the category type of transfer credit is then assessed to determine if it’s included in the calculation. Refer to category chart located here. For questions on category type assignment, please email Credit for Prior Learning.
    • Missing or Incomplete Grades: For financial aid purposes, any missing grades and/or incomplete ("I") grades are calculated as an "F”. Regardless of which grade is assigned, they are included in Maximum Attempted Credits.
    • COVID Flexibility: Flexibility due to COVID-19 was granted between spring 2020 and spring 2021, which allowed missing grades and/or incomplete (“I”) grades to be calculated as a “C”, instead of an “F”.

     

    FA eligible remedial/developmental courses are as follows:

    • Academic Reading 5/6
    • Academic Writing 5/6
    • Applied Math for Chemistry
    • Applied Skills for Bioscience
    • Basic Algebra
    • Bridge to Biotechnology
    • Bridge to Manufacturing
    • Bridge to Construction
    • Bridge to Hospitality
    • Bridge to Culinary Arts
    • Bridge to Admin Prof/Med Admin
    • Bridge to Optometric Tech
    • Comm for Applied Tech-Reading
    • Comm for Applied Tech-Writing
    • Comm for Arts-Reading
    • Comm for Art-Writing
    • Comm for Business-Reading
    • Comm for Business-Writing
    • Comm for Health-Reading
    • Comm for Health-Writing
    • Comm for Service-Reading
    • Comm for Service-Writing
    • Comm for Technical Careers-Reading
    • Comm for Technical Careers-Writing
    • Math for Applied Tech
    • Math for Health
    • Math Prep for Business
    • Math for Service
    • Math for Technical Careers
    • Prep for Basic Biology

     

    If you have questions regarding remedial/developmental coursework and SAP, please contact the Financial Aid Office. 

    Once you have exceeded the 100% completion threshold for Maximum Attempted Credits, you will receive messages letting you know that you are approaching the 150% limit. Once the limit is exceeded, you will be suspended from Financial Aid and/or Veteran Benefits and/or your F-1 visa status may be at risk. Refer to the Appeal sections below for steps to reinstate eligibility.

  • SAP Status

    SAP Status

    At the end of each semester, your SAP Status is evaluated based on the Standards above. You will have one of the following statuses:

    • Meets: You are meeting all SAP requirements.
    • Warning: You have not met one or more SAP standard for one semester. You will be told which SAP standard(s) you did not meet. It is suggested you develop a plan to return to good SAP standing with your academic advisor. 
    • Suspension: You have not met one or more SAP standard for a second consecutive semester. You will be told which SAP standard(s) you did not meet. There are significant consequences once on suspension (loss of aid/benefit eligibility or visa status termination).

      When you are placed on suspension:
      • you receive a "To Do" item in your myMadisonCollege Portal.
      • you are informed of your suspension via your student email or your myMadisonCollege Message Center. 
      • you are told how you may appeal that status.
  • Status Appeal - Financial Aid

    Follow the directions found on the Financial Aid Reinstatement Request page

    Deadline to Appeal:
    The deadlines to submit an appeal and any supporting documents are as follows:
    • Fall 2021: November 15, 2021
    • Spring 2022: April 18, 2022
    • Summer 2022: July 18, 2022
  • Status Appeal - Federal Veterans Educational Benefits

    Go into your To Do List in your myMadisonCollege Portal where you will find an appeal form for requesting benefit reinstatement.

    Note: If you are a financial aid student and received federal Veterans Educational Benefits, follow the process outlined on the Financial Aid Reinstatement Request page. Your appeal outcome will be shared with the Veterans Education Benefits Team.

    Deadline to Appeal:

    The deadlines to submit an appeal and any supporting documents are as follows:

    • Fall 2021: November 15, 2021
    • Spring 2022: April 18, 2022
    • Summer 2022: July 18, 2022
  • Status Appeal - International Students

    If you are on an F-1 visa supported by Madison College: 

    • Go into your To Do List in your myMadisonCollege Portal where you will find a SAP Appeal Form for requesting reinstatement. 
    • Schedule a meeting with your academic advisor, a Madison College counselor, or a student success coach to review the SAP Appeal Form and develop a plan for academic improvement, as needed. To successfully appeal, the academic advisor, counselor, or student success coach must sign the SAP Appeal Form.
    • Upload the completed and signed SAP Appeal Form and supporting documentation, as necessary, to the SAP Appeal Request within the ISS Portal. Click “submit” to notify CIE that your appeal is ready for review.


    Deadline to Appeal:

    The deadlines to submit an appeal and any supporting documents are as follows:

    • Fall 2021: November 15, 2021
    • Spring 2022: April 18, 2022
    • Summer 2022: July 18, 2022


    If Suspension is Upheld:

    If an appeal is not submitted by the specified deadline or if the appeal is denied, CIE must report the suspension in SEVIS within 21 days. This would result in termination of legal F-1 visa status. Students in this situation are strongly advised to seek guidance from CIE on options to regain legal F-1 visa status as soon as possible within this 21 day period. Departure from the U.S. as soon as possible upon termination is expected unless actively working with CIE to reinstate legal F-1 visa status. A request to reinstate F-1 visa status must be filed with the U.S. Citizenship and Immigration Services (USCIS) within 5 months of termination. Upon termination Unlawful Presence immediately begins to be accrued. More than 6 months but less than 1 year of Unlawful Presence may result in a 3-year bar from being eligible to return to the U.S. on any visa type. More than 1 year of Unlawful Presence may result in a 10-year bar.