Financial Aid Enrollment Status

The Financial Aid Office is required to evaluate your financial aid award based on your enrollment status as of 4:30 p.m. on the Pell Recalculation Date. Your enrollment status is determined by the number of eligible credits you are enrolled in. Most types of aid, including state grants and student loans, require at least half-time enrollment status. Below is a list of the different enrollment statuses. 

  • Full Time = 12 or more credits
  • Three Quarter Time = 9 to 11 credits
  • Half Time = 6 to 8 credits
  • Less Than Half Time = 1 to 5 credits

To review the classes you are registered in, view your class schedule on your myMadisonCollege account. Classes that are still in your shopping cart, that you have dropped, or that you are on a wait list for do not count toward your enrollment status. 

  • Eligible Classes

    If all of these statements are true, your class should count towards your Enrollment Status.

    • You were enrolled in the class as of the Pell Recalculation Date. (Waitlist classes do not count towards enrollment).
    • You are required to take this class to fulfill outstanding requirements for graduation. (The class must be on the curriculum of your current Madison College program of study or official program waitlist).
    • You are attempting this class for the first time. (If you have attempted the class before, see the policy regarding repeating a class below).
  • Repeating a Class

    Financial aid will pay for a previously passed course once during your academic career. This includes classes completed with a grade of A, AB, B, BC, C, D, CR, P, or S. If you would like a previously passed course to be evaluated for financial aid eligibility under this repeat provision, you must contact the Financial Aid Office at financialaid@madisoncollege.edu(link sends e-mail). 

    You can receive financial aid to repeat a previously failed or withdrawn class (F, W, WNA, NCR, or U) until it is passed. After it is passed, you may repeat it once more.

    Repeat of a requirement satisfied by Credit for Prior Learning (or transfer credit) is not automatically eligible for financial aid. If you wish to repeat these requirements, you must contact the Financial Aid Office to request an override.

  • Dropping a Class

    If you drop, withdraw, never attend, or stop attending a class, it can affect your financial aid in one or more ways:

    • If financial aid has already been disbursed, you may be required to repay some or all of the financial aid you received.
    • If financial aid has not been disbursed and your enrollment status decreases to less than half time, your funding may not disburse or may be delayed.
    • Any final grades of W (withdrawal) will reduce your completion percentage under satisfactory academic progress requirements.

    If you completely withdraw, drop, or stop attending all of your currently scheduled classes, be sure to read about return of financial aid.

  • Department of Vocational Rehabilitation (DVR) Funding

    If you are a student receiving DVR funding, a DVR award in the amount of $2,500 for each term is placed on your financial aid offer. This placeholder allows the Financial Aid Office to offer you other aid based on eligibility and reducing any negative impacts such as overawarding. When DVR confirms the exact amount of your award a revision to your financial aid will occur to add any additional aid.